Try it in Mement
- Open Today and look at the Tasks and Habits already due. Compare them with the time you actually have.
- Capture anything missing. Use a concrete name such as “Send the revised quote”, then add a date or time when it matters.
- Open your active Projects and choose the next useful action from each one that needs attention today.
- Keep later work in its List, Project, or Area. Assign today’s date to the work you intend to do today.
- At the end of the day, record completed Tasks and Habit progress, then decide what to do with each unfinished commitment.
Start with the work, then choose its structure
A Task is enough for a single action. A List keeps related Tasks together, a Project groups work toward a result, and an Area holds an ongoing responsibility. You can use dates, reminders, tags, Spaces, Sessions, and the other planning tools without enabling GTD.
For example, “Send the revised quote” can stay a standalone Task. “Prepare the client presentation” may need a Project containing several Tasks. “Work” can be an Area containing that Project and other commitments. Add structure when it helps you find and review your work.
Make decisions about a real day
Suppose you have a meeting at 14:00, a quote to send, three errands, and only an hour for other work. Keep the meeting’s actual time. Choose “Send the revised quote” for today, then leave the later presentation Tasks in their Project. The errands can stay in a List until you plan the trip in Nearby.
Habits in Today follow their own schedule and goals. Check what is due before adding more Tasks. A weekly reading goal and a Task to send a document represent different kinds of progress, even when you work on both today.
In the evening, mark the quote done if you sent it. For an unfinished Task, choose a new date, remove an unnecessary date while keeping it in its Project, or delete it if the commitment no longer exists. A Session records time spent; stopping it does not automatically complete the work.
Keep tomorrow’s choices possible
Review active Projects and Areas regularly. Ask what still matters, whether a Project has an actionable next step, and whether a saved date still reflects a real commitment. Tags or a Work Space can help you review related plans across several Projects.
If you enable GTD, use Workflow to clarify Inbox records and review the five statuses. Ordinary daily planning still works with GTD off. You can also configure morning, evening, and weekly reminders in reminder settings. The weekly notification opens Analytics; a GTD review starts separately from Workflow.
Return after a break
After a holiday or a busy week, begin with time-bound commitments and active Projects. Review overdue Tasks individually so an old plan does not become today’s workload by accident. Look in Completed or Deleted when you remember handling something but cannot find it among active records.
Build the next day’s plan from the work that remains relevant. You do not need to recreate your workspace or assign new dates to every saved idea.
Choose a place for a new plan
Answer two questions about your plan. If it has a finish point and several parts, a third question helps you choose between a list and a project. The recommendation describes a starting structure you can adapt in Mement.
This example works only on this page. It does not create or change anything in Mement.
Your example
Task: book the appointment
Task: book the appointment
Use a task for one action with a clear completion point. Add a date, reminder, priority or parent when you need it.
- Book the appointment
- Done means the appointment is booked.
Read every example
Task: book the appointment
Use a task for one action with a clear completion point. Add a date, reminder, priority or parent when you need it.
- Book the appointment
- Done means the appointment is booked.
List: things to pack
A list groups tasks. It is useful when you want to check individual entries without turning the whole list into a larger project.
- Passport
- Charger
- Travel tickets
Project: prepare the presentation
A project holds tasks and lists that contribute to one result. Name the result, then add actions that move it forward.
- Result: the presentation is ready to deliver.
- Task: agree on the main message.
- List: check the room and equipment.
Area: home
An area holds ongoing responsibilities, including projects, lists and tasks. Unlike a project, the responsibility continues after one result is complete.
- Project: repair the kitchen tap.
- List: household supplies.
- Task: book the annual inspection.
Habit: read for 20 minutes
Use a habit when you want to track a behavior over time, including how often you do it or how much progress you record. Choose a suitable metric and rhythm in the Habit editor. A repeated job with a separate completion each time, such as paying a bill, may fit a recurring task instead.
- Example behavior: read regularly.
- Example value goal: 20 minutes per day.
- Review the habit-or-task example if you are choosing between a repeated job and a behavior to develop.
Before you finish
- Today contains a realistic selection of work, including already scheduled Habits.
- Time-bound commitments have the intended dates and reminder times.
- Active Projects have a next step you can understand when you return.